Certified payroll requirements by state: forms and deadlines

Alabama has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Certified payroll (form 07-6058) is filed with the Department of Labor and Workforce Development by the Friday of every second week, on paper or online through myAlaska. Subcontractors file directly with the Department even when the prime also collects their payrolls (AS 36.05.040).

Arizona has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Arkansas has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Electronic certified payroll records go to the Labor Commissioner through DIR's online system at least once every 30 days while work is performed and within 30 days after the last day of work (Labor Code 1771.4). Missing records cost $100 per day, capped at $5,000 per project; awarding bodies with an approved labor compliance program or a qualifying collective bargaining agreement can be exempted.

On state public projects of $500,000 or more, every contractor and subcontractor enters and certifies weekly payroll in the Office of the State Architect's LCPtracker system, with a fringe benefit statement per project; the statute also requires payroll reports to the Department of Personnel & Administration each month (C.R.S. 24-92-201 et seq.).

A certified payroll — a complete copy of the wage and hour records plus a signed statement that they are correct and that rates and welfare-fund payments are not below the prevailing rate — is submitted monthly to the contracting agency by mail, e-mail or another method the agency accepts (Conn. Gen. Stat. 31-53(f)).

Sworn payroll is submitted weekly to the awarding agency, or as directed in the contract (29 Del. C. 6960(e)).

Florida has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Georgia has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

For each week in which construction work is performed, a copy of all certified payrolls with a signed Statement of Compliance goes to the contracting agency; payrolls are numbered consecutively and the last week is labeled final. The general contractor submits for all subcontractors; records are kept 3 years (HAR 12-22-10, HRS chapter 104).

Idaho has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

A certified transcript of payroll for the preceding month is filed with the Department of Labor through the Certified Transcript of Payroll Portal no later than the 15th of each calendar month; after the 15th the prior month can no longer be withdrawn (820 ILCS 130/5 and 5.1).

Indiana has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Iowa has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Kansas has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Kentucky has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Louisiana has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Contractors and subcontractors on state-funded projects submit a copy of all payrolls, with a signed Statement of Compliance, to the general contractor and the state letting agency each payroll period, on the Bureau of Labor Standards certified payroll form or an equivalent.

Within 14 days after the end of each payroll period the contractor submits its own and each subcontractor's payroll records electronically to the Commissioner of Labor and Industry, on form WH-347 or an equivalent, with the certificate described in State Finance and Procurement 17-220; the Commissioner passes them to the contracting public body (COMAR 21.11.11.02).

Not verified in the September 21, 2026 review: the official sources did not respond. Massachusetts is generally described as requiring weekly payroll records with a statement of compliance to the awarding authority under M.G.L. c.149 s.27B — confirm with the awarding authority and the Department of Labor Standards before relying on it.

Under the Prevailing Wage Act of 2023 (effective February 13, 2024) contractors and subcontractors register with LEO, pay a $500 annual fee, and submit certified payroll directly to LEO Wage and Hour through the state's certified payroll database, for themselves and their subcontractors.

On public works funded in whole or in part with state funds, a certified payroll report signed under oath by an owner or officer goes to the contracting authority and the project owner every two weeks, listing each worker's classification, daily hours, rate, deductions and hourly benefit contributions; records are kept 3 years after final payment (Minn. Stat. 177.30(a)(6)).

Mississippi has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Certified payroll records showing each worker's classification, hours and rate go to the public body letting the contract, and an Affidavit of Compliance goes to the public body at project completion before final payment (RSMo 290.290). The Division of Labor Standards page sets no fixed cadence: follow the contract.

No routine filing. Payroll records are kept in a form readily capable of being certified for at least 3 years after the work, and certified copies go to the Department of Labor and Industry only if a complaint is filed; on a wage complaint the employee's records are due within 5 days (MCA 18-2-422, 18-2-423).

Not verified in the September 21, 2026 review: no statewide certified-payroll filing was identified, and Nebraska's regime sets no central rate schedule. Follow the contract and the awarding body.

Certified payroll for each calendar month must reach the awarding public body no later than 15 days after the end of the month; a nonperformance payroll report replaces it for a month with no workers on the job (NRS 338.070, NAC 338.098). The Labor Commissioner publishes the form and the electronic filing procedure.

New Hampshire has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Certified payroll records for each employee on the project go to the public body within 10 days of the payment of wages (N.J.A.C. 12:60-2.1); since P.L. 2023, c.138 they are submitted online through the NJ Wage Hub.

Contractors report certified payroll through the Labor Relations Division's LCPtracker system and must provide legible copies of the certified payroll records within 10 business days when the Director, or an interested party through the Director, asks for them (11.1.2 NMAC; Public Works Minimum Wage Act, NMSA 13-4-11 to 13-4-18).

Starting December 31, 2025, all contractors and subcontractors on Article 8 projects provide certified payroll records electronically to the Department of Labor through the Certified Payroll portal on MPWR, reported every 30 days.

North Carolina has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

North Dakota has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

A certified copy of the payroll goes to the public authority's prevailing wage coordinator within two weeks after the initial pay date, with supplemental reports each month thereafter — each week when the contract is expected to run four months or less. The certification must recite that the payroll is correct and complete and that the rates are not below the contract (ORC 4115.071).

Oklahoma has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Every contractor and subcontractor files certified payroll statements (BOLI form WH-38 or the same information certified) with the public agency for each week a worker is employed, delivered once a month by the fifth business day of the following month. Missing reports trigger a 25 percent retainage (ORS 279C.845, OAR 839-025-0010).

Weekly certified payrolls go to the public body (Labor & Industry form LLC-25, Weekly Payroll Certification for Public Works Projects); records showing name, craft, daily hours, rate with benefits and deductions are kept at least 2 years and opened to Labor & Industry and the public body.

RI Certified Weekly Payroll forms for all work in the preceding month are submitted to the awarding authority monthly (R.I. Gen. Laws 37-13-13); company or federal forms are not accepted except on RIDOT-funded projects, and the Department of Labor and Training penalizes noncompliance at no less than $100 per calendar day.

South Carolina has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

South Dakota has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Not verified in the September 21, 2026 review. Tennessee's regime is highway-only; TDOT contracts carry their own payroll terms and federal-aid highway work follows the federal weekly WH-347 rule. Check the contract.

Not verified in the September 21, 2026 review: Government Code chapter 2258 requires records to be kept and opened to inspection, and no statewide certified-payroll filing was identified. Many public bodies require certified payroll by contract — check the bid documents.

Utah has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Not verified in the September 21, 2026 review: no state certified-payroll filing was identified. Check the contract with the state agency.

The statute requires no routine certified payroll filing: wage, hour and classification records are kept for at least 6 years and produced to the Department of Labor and Industry within 10 days of a request, and the contractor certifies within 10 days that the wage schedule is posted (Va. Code 2.2-4321.3). Localities with their own ordinances can require more.

Each contractor, subcontractor or employer on a public works project files certified payroll records with the Department of Labor and Industries at least once per month, through L&I's online system or in a format the department approves (RCW 39.12.120).

West Virginia has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Wisconsin has no general statewide prevailing-wage law, so there is no state certified-payroll regime to file under. On Davis-Bacon or Related Act work the federal weekly WH-347 rule applies; local ordinances, funding statutes or the owner can still require payroll reports.

Not verified in the September 21, 2026 review: no statewide certified-payroll filing was identified. Check the contract with the public body.